Small Conferences, Courses or Symposia 

ISCBFM is soliciting applications from active Society members for partial sponsorship of small conferences/courses that are related to the overall scientific goals of the society and of potential benefit to its members. Either these conferences/courses should be planned for even numbered years so as to not coincide with the biannual Brain conferences, held in the summer of odd years, or planned as a satellite to a BRAIN conference and held either just before or after the conference. The Education Committee of ISCBFM will conduct the initial review of all submitted applications and then forward the approved applications to the Executive Committee and the Board of Directors for the final decision. Budget requests will be considered for amounts of $5,000 - $30,000. 

Timeline:

For conferences/courses to be held in even years (not satellites), there will be two submission deadlines:

 

Submission Date                  Ed. Committee Rev                          Final Decision/Award

July 1 (odd year)                    September (odd year)                      November/January (even)

January 1 (even)                    March (even year)                             May/June (even)

Satellite meetings:

July 1 (even)                           September (even)                             November/January (odd)

 

Evaluation process: Members of the Education Committee, with the possible addition of outside reviewers, will evaluate and score the applications based on the stated criteria. The applications will be ranked and sent to the Executive Committee and Board of Directors for the final award decision.  


Procedure to apply for financial support for ISCBFM: Small conferences or courses

Eligibility: The applicant must be an active member of ISCBFM. The applicant must be on the Organizing Committee of the meeting requesting support.

Significance and Value to the Society: Describe the stated purpose of the conference/course. Does the conference address an important topic in the field and how will the outcome of the conference move the field forward in terms of scientific knowledge, technical capability, and or clinical practice?

How will the topic/activities of the course specifically benefit the Society as a whole and its members. Candidate courses should address the scientific priorities of the Society, in both scientific/conceptual as well as technical advances. The standard language must be English.

History of the conference/course: Is the currently proposed conference/course being held for the first time or has it been conducted prior to this application? If this is the first, is the plan to pursue annual or biannual conferences or is this a one-time event? If this has been or is planned to be a continuing event, what is the plan for the events of each conference/course to inform and contribute to future conferences? What are the plans for conference/course evaluation to aid in assessing success as well as informing future plans? Are the proceedings of the conference/course made public either on a website or as a publication?

Audience: What is the targeted audience of the conference/course and to what extent does that audience reflect the interests and membership of the society? How will the conference/course benefit Society members and is there a pathway to bring new/junior members into the Society through participation in the conference/course. Include a specific plan as to how this conference will help expand Society membership.

Candidate courses should have a substantial, although not necessarily exclusive, appeal to young scientists, including a formal mentoring component in the agenda. Preference will be given to conferences/courses that have plans for both formal and informal interactions/mentoring between established senior investigators and young scientists. Preference will be given to conferences with plans to include minorities as well as young scientists from underrepresented areas. The Society will favor funding travel bursaries to young investigators or students, with encouragement to join the Society.

Faculty/Invited Speakers: Provide a list of proposed/invited faculty with tentative topics. Candidate conferences/courses should include faculty from within the Society as well as senior investigators from outside but related fields in order to broaden the knowledge base of the Society. What is the international spread of the proposed faculty? What are the qualifications of the organizers, including previous history of organizing such conferences or courses? Organizers should be members of the Society.

Agenda:  What is the planned duration of the conference/course and what is the proposed agenda? How will the agenda specifically address the goals of the conference/course? Is there opportunity for both formal presentations and informal workshops/breakout sessions? What are the plans to ensure both formal mentoring as well as ample informal interactions between senior investigators/faculty and young investigators. Are poster sessions included as well as oral presentations?

Venue: Describe the proposed venue for the conference/course including details of meeting room space, break out space, and dining space if relevant. If a multi-day event, will the housing be in close proximity to the meeting space? What are the arrangements for persons with disabilities? Are there arrangements for child care?

Budget:  What is the proposed budget for the entire conference/course and what is the requested amount from the Society? Will the support from the Society be earmarked for a specific expense category or dispersed for general expenditures? Requests should not exceed $30,000 as that is the maximum amount allocated by the Society; this amount may be reduced to $5,000/conference/course depending on the number of successful applications. Please provide a justification for the budget. Preference will be given to applications proposing ample support for young investigators/trainees, minorities, and individuals from underrepresented areas.

Download and submit application and current program to the ISCBFM Administrative Office. See details on the application form.